Dear Vendor,
Greater Blackfoot Area Chamber of Commerce / Celebrate Blackfoot Committee 208-785-0510
RENTAL: This contract for booth space must be signed by a duly authorized agent of the vendor and accompanied with the booth rental space fee as follows:
Vendor spots are chosen according to first priority of Greater Blackfoot Area Chamber of Commerce Members, second priority will be given to past vendors, and then it will be first come first serve on completion of application and cleared payment.
If you choose to not pay for power, you will not be allowed to use the power available. We have limited power and we determine how many generators we need in accordance with what you put down on this application.
FUNDRAISER BOOTHS will be considered and approved through the Celebrate Blackfoot Committee. Fundraiser booths are required to fill out the contract and turn it in to be considered for approval. The committee will assess or waive a fee.
PAYMENT is due in full by May 15, 2023. Contracts received after May 15, 2023 will be assessed an additional $50 processing fee. No refunds will be made on cancellations after June 10, 2023 (unless our event is cancelled due to unforeseen circumstances ).
MAINTENANCE OF RENTAL SPACE: Vendors shall keep their booth space clean and orderly at all times, and shall not engage in any activity which would unduly interfere with visitors or other vendors or would be in violation of law, or city ordinance. Vendors are responsible for cleaning up all of their garbage from their booths as well as any garbage surrounding their booths. Booths not maintained, or cleaned up, after the festival may be subject fines or additional fees.
BOOTH CONSTRUCTION: Booths are required to be neat, clean and maintain their areas surrounding and need to be built to withstand weather, including winds up to 40 mph. Canopies & tenting will need to be properly affixed to the ground as to not create a tripping hazard. Canopies will not be allowed to be staked to the ground due to sprinkler systems.
REGULATIONS: All food vendors must comply with all rules and regulations imposed by the Federal, State, County, or City food/health laws and are to secure the appropriate licenses and proof of liability insurance must be attached to this contract. An adequate fire extinguisher must be in all food booths. The licensee is required to display a placard, plainly printed, showing menu and prices. If you are not compliant to health code standards, you will not be able to participate in Celebrate Blackfoot and we will not refund vendor fees.
BOOTH LOCATION: We will assign booth locations. Your booth location is not negotiable. We will assign according to both power requirements and water requirements
BOOTH REQUIREMENTS: Set up begins June 30, 2023 after 3:00 p.m. A map with the assigned areas will be given prior to arrival. All setups must be completed by 8:30 a.m., July 1st. No cars will be allowed in or out after 9:00 a.m. Saturday July 1st. Tear down will take place and be completed by 11:30 p.m. Saturday July 1st or they will have to be torn down on Sunday morning July 2nd by 12:00 p.m. The gates will be locked.
NOTE: Vendors are responsible for their own security overnight. If your booth uses water, make sure you have your own hoses & water splitters. If you need ice, please make sure you coordinate someone to bring in the appropriate amounts for you as vehicles are prohibited in the grove. We will also have ice available to purchase the day of the event. You must coordinate with Richard Johnson to get ice. All deliveries/supplies will need to be in Saturday before 9 am.
STATEMENT OF POLICY: The Celebrate Blackfoot Committee and organizers disclaim any liability for damages or losses caused to or by any vendor by fire, water, windstorm, utility failures, rodents, acts of vandalism, civil disorder, strikes, criminal acts, or thefts. Celebrate Blackfoot nor the City of Blackfoot will not be responsible for any failure of electricity or other services. Vendors wishing to insure their goods must do so at their own expense. Vendors shall at all times protect, indemnify, save and keep harmless the organizer, Celebrate Blackfoot and the Greater Blackfoot Area Chamber of Commerce & the City of Blackfoot.
LIABILITY: The Blackfoot Chamber of Commerce is not responsible for any accident or torts related to vendor booths and displays related to the festival. Vendors accept liability stemming from the operation, setup, and removal of their booths, merchandise, and equipment. The Chamber of Commerce is not responsibility for damages to vendor booths and displays.
CORRESPONDENCE: All correspondence relative to vendors can be directed to: The Greater Area Blackfoot Chamber of Commerce / Celebrate Blackfoot Committee
70 West Judicial Avenue
Blackfoot, ID 83221
208-785-0510 or email at: chamber@blackfootchamber.org
