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Vendor Information

Dear Vendor,

We appreciate your interest in renting booth space at Celebrate Blackfoot’s Independence Day Festival! This year, the festival will be on Friday, June 30th- Saturday July, 1rst, 2017. The majority of activities will take place at Jensen Grove. Please read through this letter with terms and conditions.

This is a great year to be involved with Celebrate Blackfoot! Because we are combining two amazing events and because we have the backing of area businesses and our firework show is slated to become the largest in Eastern Idaho for 2017 and due to the grand opening of the new headquarters for the Idaho Wing of the Civil Air Patrol– we expect record breaking attendance!

If you would like to be a part of Celebrate Blackfoot’s Independence Festival, you will need to:

· Sign and return the enclosed Vendor Contract no later than June 5, 2017 along with your payment.

· A copy of your liability insurance – you will have to provide current proof before the event.

· A copy of your Health Department License if you are a food vendor. – you will have to provide current proof before the event.

· Generators, electrical cords, tables, canopies, water hoses, water splitters, etc.

· ST124, Idaho State Tax Commission Temporary Sellers Permit (Idaho Sales Tax Declaration Form)

· Request for electricity. (There are limited electrical outlets. Please let us as soon as possible if you need electricity.)

· Vendor pass request. Two (2) vendor passes will be issued to you upon receipt of your contract and payment.

Set Up

· Jensen Grove will be open to vendors for set up any time after 9 a.m., Friday, June 30, 2017.

· Set up must be complete by 9 a.m., Sat, July 1, 2017. Vehicles must be out of the grove by 8:30 am.

· Vendor passes will be required for entry/exit all day.

Take Down

· Vendors can take down and vacate the park any time after the firework show and crowds have disbursed on, Saturday, July 1.

Vendors need to vacate the park by 7 a.m., Sunday, July 2. Once you are in the park, you cannot take a motorized vehicle out of the park due to crowds until the specified times.

Places to Stay

· Eastern Idaho State Fair RV Park: The #208-785-2480

· Blackfoot City RV Park: #208-785-8600

· Best Western: #208-785-4144

· Super 8: #208-785-9333

· No RV’s or camp trailers will be allowed inside Jensen Grove. to allow room for vendors & patrons.

For additional information contact:

Greater Blackfoot Area Chamber of Commerce / Celebrate Blackfoot Committee


Celebrate Blackfoot Vendor Contract

CONTRACT CONDITIONS: The organizer asks for the full cooperation of all vendors. Any points not covered are subject to a decision by the organizer and shall be final.

RENTAL: This contract for booth space must be signed by a duly authorized agent of the vendor and accompanied with the booth rental space fee as follows:

Greater Blackfoot Area Chamber of Commerce Members:

o Nonprofit Information Booths: $25

o Retail Vendors: $55 Businesses over 20 employees: $110.00

o Food Vendors: $150 Businesses over 20 employees: $300.00

o Exclusive Vendor Sponsor: $400.00

Non-Blackfoot Chamber of Commerce Members:

o Nonprofit Information Booths: $45

o Retail Vendors: $110 Businesses over 20 employees: $ 250.00

o Food Vendors: $225 Businesses over 20 employees: $ 450.00

o Exclusive Vendor Sponsor: $750.00

FUNDRAISER BOOTHS will be considered and approved through the Celebrate Blackfoot Committee. Fundraiser booths are required to fill out the contract and turn it in to be considered for approval. The committee will assess or waive a fee.

PAYMENT is due in full by June 5, 2017. Contracts received after June 5, 2017 will be assessed an additional $35 processing fee. No refunds will be made on cancellations after June 2, 2017

MAINTENANCE OF RENTAL SPACE: Vendors shall keep their booth space clean and orderly at all times, and shall not engage in any activity which would unduly interfere with visitors or other vendors or would be in violation of law, or city ordinance.

BOOTH CONSTRUCTION: Booths are required to be neat, clean and maintain their areas surrounding and need to be built to withstand weather, including winds up to 40 mph. Canopies & tenting will need to be properly affixed to the ground as to not create a tripping hazard.

REGULATIONS: All food vendors must comply with all rules and regulations imposed by the Federal, State, County, or City food/health laws and are to secure the appropriate licenses and proof of liability insurance must be attached to this contract. An adequate fire extinguisher must be in all food booths. The licensee is required to display a placard, plainly printed, showing menu and prices.

Any and all acts that violate the Celebrate Blackfoot, Greater Blackfoot Area Chamber of Commerce or City of Blackfoot requirements in our mission of providing a safe, wholesome, family oriented event are prohibited, and the Celebrate Blackfoot, Greater Blackfoot Area Chamber of Commerce and/or City of Blackfoot is authorized to terminate any violator by taking all actions deemed appropriate, including but not limited to: closing the vendor for the event and/or removing said violators from the premises.

BOOTH REQUIREMENTS: Set up begins June 30, 2017. A map with the assigned areas will be given prior to arrival. All setups must be completed by 10:30 a.m., June 30th. No cars will be allowed in or out after 9:45 a.m.

Tear down will take place and be completed by 9 p.m. Saturday July 1 or they will have to be torn down on Sunday morning. The gates will be locked and the sprinklers will be turned back on Saturday at midnight.

NOTE: Vendors are responsible for their own security overnight. Because of the problems, we have had in the past with power we are asking if you have your own generators to please bring them. If your booth uses water, make sure you have your own hoses & water splitters. If you need ice, please make sure you coordinate someone to bring in the appropriate amounts for you as vehicles are prohibited in the grove. All deliveries/supplies will need to be in each day before 9 am.

STATEMENT OF POLICY: The Celebrate Blackfoot Committee and organizers disclaim any liability for damages or losses caused to or by any vendor by fire, water, windstorm, utility failures, rodent’s, acts of vandalism, civil disorder, strikes, criminal acts, or thefts. Celebrate Blackfoot nor the City of Blackfoot will not be responsible for any failure of electricity or other services. Vendors wishing to insure their goods must do so at their own expense. Vendors shall at all times protect, indemnify, save and keep harmless the organizer, Celebrate Blackfoot and the Greater Blackfoot Area Chamber of Commerce & the City of Blackfoot.

CORRESPONDENCE: All correspondence relative to vendors can be directed to:

The Greater Area Blackfoot Chamber of Commerce / Celebrate Blackfoot Committee

70 West Judicial Avenue

Blackfoot, ID 83221

208-785-0510 or email at: chamber@blackfootchamber.org